Write a letter to the Head Office of your organization seeking guidance on a Bangladesh Bank inspection finding.

Date: [Date]

The Head
Credit Administration Department
[Bank Name] Head Office
Dhaka, Bangladesh

Subject: Request for Guidance on Bangladesh Bank Inspection Findings – [Branch Name]

Dear Sir/Madam,

We would like to refer to the Bangladesh Bank Inspection Report received at our branch on [Date]. The inspection team has raised certain observations regarding the sanction and documentation process of some credit facilities at our branch.

The key observations include:

• Issues related to credit appraisal documentation for [loan type], especially collateral valuation reports.
• Missing or incomplete CIB (Credit Information Bureau) reports for certain borrower accounts.
• Deviation from single borrower exposure limits in a few cases involving [client category].

We have already reviewed the concerned accounts and taken immediate corrective steps where possible. However, some of the observations require policy clarification and further guidance from Head Office for proper resolution.

In this regard, we kindly request your guidance on the following matters:

1. Clarification on the approved standards for collateral valuation for the concerned loan category.
2. Instructions regarding the proper procedure and timeline for submitting the compliance report to Bangladesh Bank.
3. Guidance on whether any waiver, regularization, or exception approval process is applicable for the identified cases.

We are attaching a copy of the relevant inspection observations for your kind review. We would appreciate your early guidance so that we can respond to Bangladesh Bank within the stipulated timeframe and ensure full compliance.

Yours faithfully,

[Your Name]
Branch Manager
[Bank Name], [Branch Name]