Write a formal business inquiry letter to a real estate agency requesting detailed information about a commercial space

MODEL BUSINESS INQUIRY LETTER

Date: [Date]

The Manager
[Real Estate Agency Name]
[Address]
[City, Bangladesh]

Subject: Inquiry Regarding Commercial Space Advertised in [Name of Newspaper] — [Date of Advertisement]

Dear Sir/Madam,

We refer to your advertisement published in [Name of Newspaper] on [Date] regarding a commercial space available at [Location/Address]. We are currently exploring suitable premises for relocating one of our SME sub-branches, and the location mentioned appears to be potentially suitable.

We would appreciate it if you could provide detailed information on the following matters:

1. Total floor area of the property in square feet, including floor-wise breakdown if applicable.
2. Monthly rent and details of any advance payment or security deposit required.
3. Lease terms, including minimum lease period, renewal conditions, and rent revision clauses.
4. Availability of utilities such as electricity, gas, water, internet, and generator backup.
5. Parking facilities available for staff and customers.
6. Current condition of the premises and whether renovation is required before occupation.
7. Details of existing tenants or any business activities operating in the same building.

We would also appreciate the opportunity to arrange a site visit at a convenient time to evaluate the property physically.

Kindly respond at your earliest convenience, as we are working within a defined timeline for our relocation process. For any clarification, please contact us at [Phone Number] or [Email Address].

We look forward to your prompt response.

Yours faithfully,
[Your Name]
[Designation]
[Bank Name], [Branch Name]