[BANK NAME]

[Branch Name / Head Office]

MEETING AGENDA

Meeting Title: Emergency Meeting on Rehabilitation of Cyclone-Affected Clients
Date: [Date]
Time: [Start Time] — [End Time]
Venue: [Conference Room / Online Platform]
Convened by: [Name, Designation]

Attendees

Branch Manager — [Name]
Head of SME/CMSME — [Name]
Senior Relationship Manager — [Name]
Credit Officer — [Name]
Recovery Officer — [Name]

Agenda Items

Opening Remarks by the Chairperson [5 minutes]
Situation Assessment: Overview of cyclone damage and impact on clients and loan portfolio [15 minutes]
Review of Bangladesh Bank Emergency Guidelines on Loan Rescheduling and Fresh Disbursement [10 minutes]
Discussion: Identification of eligible clients for fresh loan disbursement [20 minutes]
Action Plan: Loan eligibility criteria, timelines, documentation, and field visits [15 minutes]
Assignment of Responsibilities [10 minutes]
Any Other Business [5 minutes]
Closing Remarks and Adjournment [5 minutes]

Note: Participants are requested to bring updated client data and outstanding loan schedules.

Prepared by: [Name, Designation]
Circulated on: [Date]

MEETING MINUTES

Meeting Title: Emergency Meeting on Rehabilitation of Cyclone-Affected Clients
Date: [Date]
Time: [Start Time] — [End Time]
Venue: [Conference Room / Online Platform]
Chairperson: [Name, Designation]
Minutes Prepared by: [Name, Designation]

Attendees

Branch Manager — [Name] ✓ Present
Head of SME/CMSME — [Name] ✓ Present
Senior Relationship Manager — [Name] ✓ Present
Credit Officer — [Name] ✓ Present
Recovery Officer — [Name] ✗ Absent (Apology received)

1. Opening Remarks

The Chairperson called the meeting to order at [Time]. Concern was expressed over cyclone impact on clients. A quick and coordinated response was emphasized.

2. Situation Assessment

The Senior Relationship Manager reported that around [X] clients were affected. Outstanding loans of BDT [Amount] are at risk. Field visits confirmed significant losses for [Y] clients.

3. Review of Bangladesh Bank Guidelines

The Credit Officer presented relevant Bangladesh Bank circular provisions. Key points included:

Loan rescheduling with grace period up to [X] months
Fresh loans under CMSME refinance scheme at concessional rate [X]%
Simplified documentation for affected clients

4. Discussion: Eligible Clients

It was agreed that eligibility will be based on:

Direct cyclone damage to business/assets
Good repayment history before cyclone
Written request with loss description

5. Action Plan (Decisions)

Field visit team to assess clients within [X] days
Eligible clients to receive rescheduling or fresh loans as per policy
Loan processing to be completed within [X] working days
Progress report to Head Office by [Date]

6. Responsibilities Assigned

[Name] — Field visit coordination and assessment
[Name] — Loan processing and compliance
[Name] — Reporting to Head Office

7. Any Other Business

No additional matters were raised.

8. Adjournment

The meeting was adjourned at [Time]. The Chairperson thanked all members for their cooperation.

Signature of Chairperson: _____________________
Name: [Name]
Designation: [Designation]
Date: [Date]